Select and Introduce E-Procurement Systems 

This is how we do it:

1. Demand analysis and definition of requirements

We start with a detailed analysis of the current procurement processes and structures and the IT systems used for this in all areas of the company. In personal discussions, we identify potential for improvement and define clear requirements for the future e-procurement system. The individual needs and requirements of the specialist departments are taken into account with particular care. IT often favours SaaS solutions with a direct connection to SAP or other ERP systems.

2. Market analysis and supplier evaluation

Together with best-practice use cases, we transfer the recorded requirements into a comprehensive requirements specification. Thanks to our many years of experience, we are able to realistically assess the strengths and weaknesses of e-procurement systems. To identify the right solution, we carry out a comprehensive tendering process. Together with our customers, we evaluate various systems in terms of their functionalities, integration options, user-friendliness and costs.

3. Negotiation and conclusion of contract

We support your company in negotiating contracts and service level agreements (SLAs) with your preferred providers. By negotiating optimal contract terms and conditions simultaneously, we are able to protect your interests and ensure that the agreed services are provided. We pay particular attention to the details of the service level agreements as well as the pricing, qualifications and realization skills of the project management for the implementation.

4. Implementation and performance management

Once a suitable system has been selected, we support the implementation and integration into the company's existing IT infrastructure. We take on the project planning, management and monitoring to ensure that the implementation runs smoothly and all requirements are met. If necessary, we will negotiate additional product groups in order to significantly increase the proportion of catalogue-based purchasing processes at the start of the project.

5. Change management and training

We offer training for all employees involved to enable them to use the new e-procurement system effectively. We also support the development and implementation of change management. To overcome potential resistance and promote acceptance of the new system, we present a number of good examples of how other companies have actively and innovatively organized communication.

Conclusion

The selection and introduction of an e-procurement system is an important step for companies on the path to digitalization and increased efficiency in purchasing. Metroplan offers customized solutions to support you in making the right system selection and successfully mastering the implementation. With our comprehensive approach and our expertise in the areas of supplier management, S2C, P2P, invoice digitization and digitization in purchasing, we will help your company to optimize procurement processes and achieve sustainable competitive advantages.

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