Purchasing Optimization

Procurement Processes

Making purchasing processes fit for the future

The proportion of purchasing costs in the overall cost structure has already reached over 70% for the majority of companies, with this figure continuing to increase. Purchasing optimization is becoming increasingly important in order to reduce costs, increase efficiency and improve competitiveness

The challenges in purchasing are many and varied. They range from selecting the right suppliers and ensuring an efficient procurement process to minimizing supply chain risks and complying with specific laws – such as the German Supply Chain Duty of Care Act (LkSG). Added to this are dynamic market conditions, cost pressure and increasing requirements for digitalization, sustainability and compliance.

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Proven methods, advanced technologies

Metroplan offers a comprehensive purchasing optimization solution that aims to fundamentally transform your purchasing processes. Our proven methods, advanced technologies and extensive purchasing experience gained from line management at international companies enable us to support you in developing future-proof purchasing processes.

To this end, we conduct a comprehensive analysis of existing purchasing practices, identify potential for optimization and develop bespoke strategies to reduce costs, minimize risks and enhance performance in purchasing. Should the need arise, we can also oversee the entire tendering process, accompany clients through contract and price negotiations, and make award recommendations.

This is how we do it

1. Analysis and strategy development

First, we thoroughly analyze your current purchasing processes and structures. This includes evaluating the supplier base, analyzing procurement costs and assessing risk management practices. The results of the as-is analysis are incorporated into a customized purchasing strategy. This aims to synchronize purchasing targets with the company's overarching objectives and includes measures to reduce costs, improve quality and manage risk.

2. Optimization of processes and supplier relationships

We optimize purchasing processes by introducing best-practice solutions, automating recurring tasks and implementing efficient workflow management systems. The optimization of supplier relationships requires a reassessment of the supplier base, the negotiation of contracts and the establishment of long-term partnerships. This approach enables businesses to reduce costs and ensure delivery quality. Ecological and social sustainability criteria such as those of the LkSG are integrated into your purchasing decisions.

3. Use of technology and digitalization

The implementation of modern purchasing systems and technologies plays a decisive role in increasing efficiency and transparency in purchasing. We assist organizations in the development of requirements specifications for digital procurement, obtaining offers on the market, the management of the selection process and the implementation of the selected system in a timely and cost-effective manner.

4. Performance monitoring

By conducting regular evaluations and analyses, we ensure that purchasing performance is consistently enhanced and adapted to evolving market conditions. We use tried-and-tested calculation methods and benchmarks to quantify savings in direct and indirect purchasing. The purchase controlling department is also provided with access to these in order to facilitate transparent tracking of the savings achieved.

Kunden

Metroplan provided prudent and goal-oriented advice throughout all phases of this sensitive project. Their team has an in-depth understanding of the processes in our industry, which consistently contributed to swift problem-solving.

Carl Beutlheuser

Your customer benefits through purchasing optimization

Cost savings: Orders are faster, more reliable and can be automated. Procurements and deliveries can be bundled, enabling better conditions and discounts. Just-in-time ordering avoids storage costs and excess stock.
Quality improvements: Ensuring the quality of products and services as part of strategic supplier management with clearly defined specifications and quality requirements strengthens your company's market position and promotes satisfaction.

Risk minimization: Our strategic approaches to risk management help to minimize vulnerability to supply chain disruptions and other risks. These include, for example, early warning systems, monitoring tools, diversification of the supplier base and risk-orientated inventory management.
Sustainability promotion: By incorporating sustainability criteria into purchasing, our customers can ensure compliance with regulations and make a positive contribution to the company's overall value in terms of climate, social issues and profitability.

Conclusion

Purchasing optimization is a critical factor for the success and competitiveness of companies in today's global economy. Metroplan offers a comprehensive solution that enables your organization to transform purchasing processes, realise cost savings, improve quality and manage risk effectively. By working with us, you gain a strategic partner who is committed to sustainable improvements and long-term success. Let us optimize your purchasing together and thus make a significant contribution to increasing your company's performance.

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